Handling of Personal Information
Evidence for your peace of mind
Career Design Center Co., Ltd. has been certified by the Japan Institute for Promotion of Digital Economy and Community as a licensee of PrivacyMark (P-Mark), which is granted to private businesses that handle personal information appropriately.
Privacy Policy
Date of enactment: April 1, 2004 (last revised April 1, 2022)
Hiromi Tada, Chairman and CEO, Career Design Center, Co., Ltd.
We regard the protection of personal information to be one of the highest priorities in our corporate activities, and recognize that it is an important social responsibility to handle personal information appropriately and manage it safely. We will appropriately manage the personal information of users of our products and services, recruiters, and our employees in the course of providing information on employment and career changes through the operation of our website, publication of information magazines, holding events, and through our job placement business and workers dispatch services, taking into consideration the content and scale of the business. In order to fulfill this responsibility, we have established the following privacy policy, and we will make the policy known to all of our directors and employees. We will strive to properly handle, manage, and maintain the protection of personal information in accordance with this policy.
1. Management of personal information
We will establish a system for the appropriate protection and management of personal information, and establish and comply with internal rules regarding the appropriate acquisition, use, and provision of personal information.
2. Acquisition and use of personal information
When acquiring and using personal information, we will clarify the purpose of use with the consent of the individual, take measures to ensure that such information is not used for purposes other than those specified, and handle personal information appropriately within the scope necessary to achieve the specified purpose of use.
3. Provision of personal information
We will not provide or disclose personal information to third parties other than those for whom we have obtained the prior consent of the individual to whom such information pertains.
4. Outsourcing of personal information
We may outsource processing related to personal information to outside companies in the course of our business, such as data centers that operate and manage websites, software development companies that build and maintain databases, mail delivery and dispatch agents, and information processing. In the event of such outsourced processing, we will select a business (outsourcee) on the condition that it meets our security standards, sign a confidentiality agreement, and manage and supervise the business (outsourcee) to ensure that it handles personal information appropriately.
5. Security measures for personal information
We will ensure the security and accuracy of personal information by taking appropriate precautions against risks such as unauthorized access to personal information, loss, damage, alteration, and leakage of personal information. In the unlikely event of a problem, we will strive to minimize the damage and promptly implement corrective measures.
6. Response to complaints and consultations regarding personal information
Career Design Center Co., Ltd. will establish a contact point for complaints and consultations on personal information from the person concerned, and respond appropriately.
7. Compliance with laws and regulations
We will comply with laws, regulations, national guidelines, and other norms regarding the handling of personal information.
8. Continuous improvement of the personal information protection management system
In order to maintain appropriate protection of personal information, we will establish a personal information protection management system, conduct regular audits of its operational status, and strive for continuous improvement.
Inquiries about the protection of personal information
Personal Information Protection Manager, Personal Information Protection Management Office, Career Design Center, Co., Ltd.
Akasaka Long Beach Building, 3-21-20, Akasaka, Minato-ku, Tokyo
Matters to be Made Public in Relation to Retained Personal Data
(Last revised on June 1, 2023)
Based on “JIS Q 15001 Personal Information Protection Management System - Requirements”, Career Design Center hereby announces the following.
1. Name/location/representative of the business handling personal information
Akasaka Long Beach Building
3-21-20, Akasaka, Minato-ku, Tokyo
107-0052, Japan
Representative: Hiromi Tada, Chairman and CEO
2. Retained personal data handled by Career Design Center
Information about an individual that identifies the individual by name, date of birth, address, educational background, employment history, name of the company where the individual works, other description, or a number, symbol, or other code assigned to the individual.
*This includes information that cannot be used to identify an individual by itself, but can be easily matched with other information to identify the individual.
*In order to provide support for worker dispatching, job placements, etc. (e.g., searches for companies to match the conditions of employment), Career Design Center also asks about the user’s “desired job type and industry” and other information.
| Information classification |
(1) Usero information |
Information that can identify an individual by itself or can be matched with ther information to identify an individual
(ID, name, date of birth, address, e-mail address, work history, etc.) |
| (2) Employee information |
Information that can identify an individual by itself or can be matched with other information to identify an individual
(payroll account information, pension numbers, emergency contact information, dependents’ information) |
|
| (3) Personal information | Cookies, behavioral history, preferences, attribute data, orientation, log information, etc. |
3. Purpose of Use of Retained Personal Data
Personal information retained by Career Design Center is as follows.
■ Personal data retained for the provision of our services
| Types of personal information | Handling of personal information and purpose of use for retained personal data for each type |
|
User information
(personal information obtained through website operation, publication of information magazines, job change events, etc.)
|
Click for details on handling of type services |
| Click for details on handling of Onna no Tenshoku type | |
| Click for details on handling of Direct type | |
| Click for details on handling of type Tenshoku Fair | |
|
Registrant information for job placement business
(personal information acquired in job placement business) |
Click for details on handling of type Tenshoku Agent |
| Registrant information for type Shukatsu | Click for details on handling of type Shukatsu events |
| Registrant information for type Shukatsu Agent | Click for details on handling of type Shukatsu events |
|
Registrant information in worker dispatching business
(personal information acquired in worker dispatching business) |
Click for details on handling of type IT Hakenn |
|
Client information for recruiting companies
(personal information and registrant information of staff at companies that are recruiting or attempting to recruit through websites, information magazines, job placement agencies, etc.) |
・To provide information on Career Design Center services and products by telephone, e-mail, fax, etc.
・To confirm staff identities, and allow Career Design Center to contact staff as necessary ・To produce and deliver Career Design Center services and products ordered by clients ・To provide support for Career Design Center services and products ordered by clients, etc. |
■Personal information obtained in the course of Career Design Center recruiting activities
| Information classification | Situation | Examples of use |
| ①・③ | Career Design Center recruiting activities |
Career Design Center collects and uses applicants’ personal information for the following purposes in our recruiting activities.
・For our recruiting and selection process ・To contact applicants regarding interview schedules, selection results, and other matters related to the selection process. [Examples of information used] Phone numbers, e-mail addresses, work histories, requirements, etc. |
| ①・② | Conclusion of employment contracts, hiring and onboarding procedures |
Career Design Center uses information needed to enter into employment contracts.
[Examples of information used] Names, dates of birth, addresses, e-mail addresses, payroll account information, pension numbers, emergency contact information, etc. |
■Purpose of using personal data in Career Design Center employment management
| Information classification | Situation | Examples of use |
| ① | Various education and training |
Information is used when arranging and conducting various training programs conducted by Career Design Center.
[Examples of information used] Names, e-mail addresses, work histories, etc. |
| ① | Performance management and personnel evaluations |
Information is used when Career Design Center conducts performance management, personnel evaluations, transfers, reassignments, etc.
[Examples of information used] Names, work histories, etc. |
| ①・② | Payment of remuneration, withholding tax procedures, personnel cost management |
Information is used for payment of remuneration (salaries, bonuses, allowances, etc.), withholding tax procedures, and implementation of personnel cost management conducted by Career Design Center.
[Examples of information used] Names, information about dependents, etc. |
| ①・② | Social and labor insurance procedures and other legal procedures |
Career Design Center will use information for social insurance and labor insurance procedures and other procedures required by law.
[Examples of information used] Names, pension numbers and information on dependents, etc. |
| ①・② | Benefits procedures |
Information is used when implementing the welfare programs offered by the Career Design Center.
[Examples of information used] Names, e-mail addresses, etc. |
| ①・② | Business communication, etc. | Information is used for various business communications, emergency communications, mailing of documents, and various post-retirement communications. [Examples of information used] Names, e-mail addresses, telephone numbers, etc. |
| ①・② | Health management |
Career Design Center uses information when conducting medical examinations, health management, and checking working conditions, etc.
[Examples of information used] Names, e-mail addresses, etc. |
| ①・③ | Monitoring |
Career Design Center uses information when conducting monitoring (database access, e-mail, web access, surveillance cameras, etc.).
[Examples of information used] Names, e-mail addresses, etc. |
4. Requests for notification of purpose of use, disclosure, correction, deletion, suspension of use, and disclosure of records of provision to third parties of personal information
(1) Application procedures
Upon request for notification of purpose of use, disclosure, correction, addition, deletion, suspension of use, or disclosure of records of provision to third parties (hereinafter referred to as “Disclosure, etc.”) of personal information held by Career Design Center, we will confirm that the person making such request is the person in question or their representative. To make a request for Disclosure, etc., please call or e-mail us using the below contact details. We will explain the necessary procedures to you.
Personal Information Protection Manager/ Personal Information Protection Management Office, Career Design Center, Co., Ltd.
TEL: 03-3560-1611
Email: privacy@type.jp
(2) “Purpose of use” of personal information obtained in connection with a request for Disclosure, etc.
Personal information obtained in connection with a request for Disclosure, etc. shall be handled only to the extent necessary for the request for Disclosure, etc. Documents, etc. submitted in response to a request for Disclosure, etc. will be retained for one year after such response to the request for disclosure is completed, after which they will be securely destroyed.
(3) Non-disclosure
Information will not be disclosed in the following cases. If Career Design Center decides not to disclose the information, we will notify you to that effect, stating the reason.
・When the identity of the customer cannot be confirmed due to discrepancies in the information contained in the documents used for identity verification, etc.
・When authority for representation cannot be verified when an application has been made by a proxy.
・When documents, etc. that Career Design Center has asked the applicant to submit are not fully completed.
・If there is a risk of harm to life, body, property, or other rights or interests of the person concerned or a third party.
・When it would violate other laws or regulations.
5. Contact points for Disclosure, etc. and complaints and consultations concerning the handling of personal information
Please use the following contact details for consultations or complaints regarding Career Design Center’s handling of personal information.
(1) Telephone
Personal Information Protection Manager, Personal Information Protection Management Office, Career Design Center, Co., Ltd.
TEL: 03-3560-1611
(2) E-mail
Personal Information Protection Manager/ Personal Information Protection Management Office, Career Design Center, Co., Ltd.
Email: privacy@type.jp
(3) Visiting our office in person
Please contact us in advance by phone or e-mail before coming to our office.
[Location]
Akasaka Long Beach Building, 3-21-20, Akasaka, Minato-ku, Tokyo
Personal Information Protection Manager, Personal Information Protection Management Office, Career Design Center, Co., Ltd.
*1 min. walk from Akasaka-mitsuke Station, 5 min. walk from Nagatacho Station, 10 min. walk from Akasaka Station, all on Tokyo Metro
(4) Name of affiliated “Certified Personal Information Protection Organization” and contact information for complaints, etc.
Career Design Center is affiliated to the Japan Institute for Promotion of Digital Economy and Community (JIPDEC).
[Contact information]
Japan Institute for Promotion of Digital Economy and Community (JIPDEC).
PrivacyMark Promotion Center, Certified Personal Information Protection Organization Office
Roppongi First Building, 1-9-9 Roppongi, Minato-ku, Tokyo 106-0032
TEL:03-5860-7565
Toll free: 0120-700-779
6. Measures implemented for safety management
In order to properly protect and manage personal information, Career Design Center has built a personal information protection management system, and established a personal information management system.
To protect and manage personal information, Career Design Center has appointed a personal information protection manager and an information systems protection manager.
Based on the Personal Information Protection Management System, Career Design Center has established internal rules and regulations that must be complied with in the handling of personal information.
Career Design Center has established a system to regularly audit and improve the operation of our personal information protection management system.
Career Design Center strives to improve literacy by regularly providing appropriate training for our employees to ensure that personal information is handled appropriately.
Career Design Center implements security measures, such as access control for employees and visitors, as well as managing important facilities under lock and key.
Career Design Center continuously implements information security measures, including measures against unauthorized access, viruses, and spyware.
(8) Understanding the external environment
When storing personal information in a foreign country, Career Design Center conducts security control measures based on our understanding of the systems for the protection of personal information in the country where the personal information is stored.
Handling of Information on the Website
The website operated by Career Design Center Co., Ltd. (hereinafter referred to as “Career Design Center”) automatically acquires and handles information (access logs, cookies, etc.) related to the users of the website for the following purposes.
1) To analyze access conditions and improve the website
2) To manage web form sessions
3) To link to social media
Some pages on the Career Design Center website are linked to the following external services. Please refer to the privacy policy of each company for the types of information collected and how it is handled.
Inquiries about information system security
Career Design Center Co., Ltd.
Information Systems Protection Manager. / Information Systems Department
Akasaka Long Beach Building, 3-21-20, Akasaka, Minato-ku, Tokyo
E-mail:support_u@type.jp
Basic Policy for the Protection of Specific Personal Information
In accordance with the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures (Act No. 27 of 2013, hereinafter referred to as the "Numbers Act"), Career Design Center has established this Basic Policy as follows to ensure the proper handling of personal information containing personal numbers (numbers obtained by converting resident registration codes pursuant to Article 7, Paragraph 1 or 2 of the Numbers Act, which are used to identify the person whose resident registration code is listed in the resident registration certificate) (hereinafter referred to as “Specific Personal Information, etc.”). Career Design Center will ensure that its officers and employees are fully aware of and comply with this policy to ensure proper and safe management of Specific Personal Information, etc.
1. Name of business
Career Design Center Co., Ltd.
2. Compliance with applicable laws, regulations, guidelines, etc.
Career Design Center will ensure the proper handling of Specific Personal Information, etc., in accordance with the Numbers Act, the Act on the Protection of Personal Information (Act No. 57 of 2003), and the Guidelines for the Proper Handling of Specific Personal Information (Business Practitioners), etc.
3. Scope of matters for which Specific Personal Information, etc. may be used
The scope of the matters in relation to which Career Design Center may handle personal numbers is as follows.
(1) Personal number-related matters pertaining to officers and employees (including dependents)
a) Preparation of withholding tax certificates for employment income and retirement income
b) Notifications of employment insurance
c) Matters related to claims based on the Industrial Accident Compensation Insurance Act
d) Notifications of health insurance and welfare pension insurance
(2) Personal number-related matters pertaining to the spouse of an officer or employee
e) Notifications of Category 3 Insured Person under the National Pension
(3) Personal number-related matters pertaining to individuals other than officers and employees
f) Preparation of payment records for remuneration, fees, etc.
g) Preparation of records of payment of dividends, distribution of surplus, and interest on funds
h) Preparation of payment records for real estate usage fees, etc.
i) Preparation of payment records as remuneration for the acquisition of real estate, etc.
(4) Other notifications and administrative work based on the Numbers Act and related laws and regulations
4. Matters related to security control measures
Career Design Center will implement necessary and appropriate security control measures in accordance with relevant laws, regulations, and guidelines at each stage of “acquisition”, “use”, “storage”, “provision”, “disclosure, correction, suspension of use”, and “disposal” of Specific Personal Information, etc. In addition, we will conduct necessary and appropriate supervision of our employees and contractors (including subcontractors) who handle Specific Personal Information, etc. Details of the precautions and security control measures concerning the handling of Specific Personal Information, etc., at Career Design Center are set forth under the “Regulations for Management of Specific Personal Information”.
5. Contact details for questions and complaints
Please contact our “Personal Information Consultation Service” by phone or e-mail for complaints and consultations regarding Specific Personal Information, etc.